Setting the right atmosphere for your employees to exchange information is vital to productivity and promotes a positive culture. Many businesses are turning to Microsoft Office 365, a cloud-based subscription service designed to bring people together and help people share knowledge faster. And it doesn’t limit you to being in the office - all applications are fully mobile meaning you can find, work and share information on the go.
Are you using Office 365 to its full potential?
How many people would be able to rattle off what each of the applications in the picture above are used for? Unless you’re an IT whizz or a Microsoft super fan, probably not many.
A lot of organisations already have an Office 365 subscription but aren’t making the most of the tools available to them. Most businesses only use 20% of all applications - but if you're paying for them why not use them?
Outlook, Word, Excel and PowerPoint are the most popular apps and are likely used by employees daily. Great for creating new documents and inputting data, but not the best for sharing information on a larger scale.
So what tools can you use to get your ideas to stand out and get your colleagues or stakeholders on board? How can you get input from others in the shortest, most efficient way? Here we’ll explain just a few of our favourite collaboration apps and some of the advantages of using them successfully.
Our top 3 applications:
For those who frequently work together on high-velocity projects and core deliverables, Microsoft Teams is an ideal tool. Conversations, files, meetings and associated apps are held in a shared, structured hub that’s accessible to teammates both in and outside your organisation.
Your entire team can access everything they need to move a project forward without leaving the Teams shared workspace. This includes integrations with Microsoft applications such as Word, Excel, PowerPoint and Power BI and other non-Microsoft applications such as Adobe Creative Cloud, Survey Monkey and GiftHub.
Other benefits include:
- No additional cost for businesses who already have Office 365 licensing.
- It can integrate with other collaboration and storage platforms such as Dropbox and Google Drive.
- There are some fun chat additions i.e. emojis, GIFs and stickers.
- The file tabs come in really handy. Each channel (project) you create has its own file storage tab with all the documents in one place.
- Microsoft has got your back – if you accidentally delete a channel, files will remain stored in a SharePoint site.
Getting your people to interact and engage with the reports you distribute across your organisation is key to the successful implementation of any data strategy.
Data needs to be consumable to enable your people to collaborate effectively. It needs to be shared and visualised in a way that’s simple to digest so that your people can make sense of the information and translate it into high impact, profitable decisions for your business.
Power BI is Microsoft’s business intelligence service. This report authoring tool allows enterprises to easily visualise and analyse their data to transform their operations. By pulling information from multiple, data sources it delivers accurate insights, removing departmental siloes and biased reporting structures.
Benefits of Power BI:
- Transform data into stunning visuals and share them with colleagues on any device.
- Visually explore and analyse data—on-premises and in the cloud—all in one view.
- Collaborate on and share customised dashboards and interactive reports.
- Scale across your organisation with built-in governance and security.
SharePoint is one of Microsoft's most successful online collaboration resources. Initially sold as a document management and storage system, Microsoft has developed the application creating an intranet-style platform which enables users to share, store and manage files, data, news, and resources within a team site. Used effectively SharePoint can drive organisational efficiency by sharing common resources and applications on portals. Tell your story with beautiful communication sites and stay in the know with personalised news in SharePoint home and the SharePoint mobile apps.
Other advantages of SharePoint include:
- Centralised administration.
- Build the tools and solutions you need easily without the need for technical assistance.
- High levels of security enable you to protect data from unauthorised use.
Digicorp Transformation Lab
Digital transformation, the use of technology to radically improve performance or reach of enterprises, is a hot topic for companies across the globe. Leaders in all industries are using Microsoft Office 365 and its features that support analytics, mobility and collaboration to enhance customer relationships, internal processes and value propositions.
However, simply deploying technologies like Office 365 into organisations will not necessarily provide better information management, communication, transparency and return on investment. Where can you look for digital transformation opportunities and help build your digital vision of the future? How can you, as an organisation, start to understand the true value of cloud technologies and how to govern and provide adoption across your organisation?
How can Digicorp IT Services and their expertise help in collaboration, data and application development and your search for digital value and differentiation?
Transformation Labs is the engine for your change...
To arrange an initial consultation and begin your journey toward digital transformation get in touch with us at [email protected] or call 020 3929 3003.